Top 8 AI-Powered Project Management Tools To Use In 2021

Project management has emerged as an important cog in the wheel for companies to achieve an end goal. A project manager’s role demands creating a smoother process, deriving reliable outcomes, and coaching individuals and teams to perform more effectively. 

Given the nature of the job, project managers cannot afford to lose time doing repetitive tasks. However, it turns out that project managers spend a large portion of their time doing administrative tasks such as check-ins and update management. The good news is that artificial intelligence is stepping in this field and transforming the way projects are managed across the world. AI tools can reduce the workload of project managers by helping them in project scheduling, resource allocation, forecasting based on data, etc. The rise of digitisation impacted the project management domain as well.

 A number of AI-based platforms for project management have emerged in recent time. There are mainly two types of tools.


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 1) Project scheduling software– It helps in planning, tracking, analysis of projects.  

 2)Resource Scheduling software– It helps allocate resources like equipment rooms, staff, & other resources.  

Below, we have curated a list of the top 10 AI-powered tools for project management.

 Project Insight

Project Insight’s project management software centralises all the tasks and projects into one easy-to-use online platform. Its artificial intelligence-dependent integrations, REST API, and automation capabilities allow users to manage projects, portfolios, and work systems in one place. Project Insight also aggregates work from the company’s CRM, Finance, Development, Support, Warehouse, and HR software.


ProofHub is a cloud-based all-in-one project planning software that provides solutions for project management, collaboration, resource management, and task management. ProofHub includes a reporting engine that generates custom reports and tracks resource utilisation and project progress. As for communication channel, AI-powered ProofHub does away with long lengthy emails as people can loop others into conversations by just mentioning them. 


ClickUp gives users an access to task management tools, docs and wiki, and chats. It integrates well with a number of other popular tools too. The application works on process management, task management, time management, integrations, and more. The AI-based software manages and monitors strategies through the execution and generates reports from notes, billable time, and timesheets. It also works amazingly to visualise dependencies by creating Gantt charts. The company claims that its systems can help users save up to day’s time in a week. 


Trello is a free and flexible project management software that enables its users to post tasks on a board and check them out as they complete them. A user can also view how a colleague’s work is coming out. It provides a method of visualising workflow to give an overview of the project from beginning to end. It has an AI-based search function that makes suggestions when the user wants to invite someone to a project. The search results are based on activity history.


Teamwork Projects is a fully hosted and cloud-based subscription service, particularly suited for freelancers and small teams. It allows users to plan projects, collaborates, promotes accountability, and drive results. Each project has milestones, task lists, and wiki-like documents called notes. Users and companies are handled at the project level. Users can log time spent doing tasks and that work can be marked as billable, allowing easier invoicing. Other features are customisation of task lists and calendar view for important events such as milestones and tasks.


A web and mobile application has been specifically designed to help work teams work in collaboration, organise, and manage work. With pre-made project templates, this application helps manage teams’ projects and tasks in a single tool. There is no need for shuffling between spreadsheets, emails, and other tools to keep the project on track.


It is a top tool to keep work organised. It organises work by default and without intervention keeping tasks relevant and integrated. The software even lets you switch off the features you don’t need. It centralises notifications and prevents users from getting interrupted constantly. It is one of the veteran names in the field and finds its appeal due to affordable pricing and simpler user interface.


Available in 9 languages it’s one of the most user-friendly project management tools in the market. It conserves users’ time by reducing time consumption by offering visual proofing and automated approval systems. This SaaS-based product helps in managing and tracking projects, deadlines, schedules, and other workflow processes. It also allows easy collaboration between the team members, along with offering smart automation and project risk prediction.

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Meenal Sharma
I am a journalism undergrad who loves playing basketball and writing about finance and technology. I believe in the power of words.

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